BALANCE DANCE STUDIOS YOUTH ENROLLMENT FEES, POLICIES, PROCEDURES

Registration and Tuition Policies

Waiver: Your student will not be allowed into the classroom if we do not have this digitally signed waiver.

Registration fee: Fall/Spring registration fee is $50 and must be paid with 1st month’s tuition BEFORE the student’s first 1st class. Student will be unenrolled if this has not been paid before the 1st day of class.

Tuition policies: Tuition is due by the 1st of each month. Tuition remains the same whether it’s a long (5 week) or short (3 week) month and regardless of absences, vacations or holidays. There are no makeup classes for holidays, as they are built into the total tuition cost.  Current tuition/programming pricing is available on our website: Fall/Spring  and Summer

Tuition Payment Options: You may set up your account by linking your checking or savings account to auto-draft on the 1st of the month (ACH) or by credit/debit card which will be auto-charged on the 1st of the month.

Tuition Paid via ACH: Tuition will be auto-drafted via ACH on the 1st of the month in addition to any outstanding fees on the account (families are responsible for tracking this via the Studio Director online portal). There will be no payment arrangements for balances due or alternate payment dates provided. If we are unable to process payment, a $25 late fee per week will be assessed immediately.

Tuition Payment via Credit/Debit Card: Tuition will be auto-charged on the 1st of the month with a 3% third party processor fee on the 1st of the month.  Any outstanding fees on the account will also be autocharged on the 1st of the month or as they are reconciled (families are responsible for tracking this via online portal). There will be no payment arrangements for balances due or alternate payment dates provided. If we are unable to process payment, then a $25 late fee per week will be assessed immediately.

Tuition Payment by check: Checks are due 7 business days before the 1st of the month, or client’s credit card will be charged on the 1st.  Checks will be posted to the account at the time they are received. Checks may not be postdated. A credit card must be held on file if you choose to pay either by check or a credit/debit card and a 3% third-party-processor fee will be added to your payment total for credit card payments.  A $35 non-sufficient funds fee will be added to the account if a check is returned by the bank and your credit card on file will be charge the full amount including the NSF fee and third party processor fee.  If we are unable to process a resultant credit/debit card payment, then a $25 late fee per week will be assessed.

Refunds, adjustments, uncollectable payments: Tuition is non-refundable and non-transferable. There are no refunds or adjustments due to absences or if the proper opt-out/ withdraw channel was not followed. Account balances (tuition or fees) will be sent to collections, at client’s expense, if over 30 days past due, and the student will be unenrolled from all BDS classes. Upon re-enrolment the client must pay a $50 re-enrollment fee.

Payment Arrangements: All clients should be aware that their account is set to auto-pay monthly on the 1st of the month. Additionally, Client gives BDS permission to charge using the payment information on file to pay for any outstanding balance on the account should additional charges be incurred between the 1st and the end of the month. There will be no payment arrangements for balances due or alternate payment dates provided. Client assumes responsibility for any balance on the account and any late fees associated with an outstanding balance.

Past due Payments: Statements will not be mailed out. It is the client’s responsibility to be aware of any and all uncharged items and fees to the account and can be found on the online portal. We will attempt to auto process these as we see fit, but late fees will be added per week (see above). Client assumes responsibility for awareness of any balance on the account and any late fees.  Account balances will be sent to collections, at the client’s expense, if over 30 days past due, and the student will be unenrolled from all BDS classes. Upon enrollment, the client must pay a $50 re-enrollment fee.

Accounts set to no autopay: “NO” auto pays: if for any reason, your account is set to no autopay, all the policies above are still in effect and penalty fees will still be added to the account. BDS is not responsible for fees and tuition left uncharged due to “no” autopay settings. BDS will not manually process any accounts set to NO autopay, so please be sure to periodically check your account to ensure there are no outstanding charges.

Makeups:  Makeup classes are encouraged and should be taken within 30 days from when the absence occurs (only applicable during non-recital preparation windows).    

Class transition windows: At BDS we build in 5 minutes of transition time between classes. For example, if you have an hour class, the last 5 min will be a transition period for the students to get to their next class and for it to start on time.                                           

Dropping a class or withdrawing:   In order to terminate enrollment or drop a class, you must complete the online withdrawal form at least 7 days prior to the 1st of the month in which you wish to withdraw: http://www.balancedancestudios.com/studio-withdraw-form/. Monthly billing will continue until Balance Dance Studios receives notice via form above. No exceptions will be made to this withdrawal policy.

Penalty Fees:  A $35 charge will be assessed on all checks or ACH (checking account auto-draft) returned by the bank in addition to a $25 late fee. A $25 late fee will be added to the account EACH WEEK until the late balance is collected, no exceptions.

Holiday Show Class fees:  Select fall classes are designated “Holiday Show Classes“ and will perform in the Holiday Showcase. Holiday show classes will be expected to attend dress rehearsal the week of the show with additional rehearsals TBA. The holiday show performance fee is $100 per dancer or $175 per family (includes costume, extra rehearsals, tickets) and is scheduled to auto-draft on October 1st.  Opt out: You must fill out the form issued by the administration at the time of inquiry via email and meet the deadline. There are no refunds or adjustments if the proper opt-out channel was not followed.

Recital Policies: Enrollments in recital classes are progressive and designed to participate in the May production.  Students enrolled in a recital class or level 1-5 ballet class are expected to perform in the recital or ballet production. You must fill out the form issued by the administration at the time of inquiry via email  and meet the deadline. There are no refunds or adjustments if the proper opt-out channel was not followed.

Recital Fees: Fees are auto-drafted on the below dates if opt out forms are not submitted prior to the deadline.

The fees and dates are:

 

  • $65 per D&D recital costume, $75 per recital costume/ballet production costume on November 15th
  • auto-draft payment of $70/dancer ($90/family) on February 15th for the recital performance fee (includes recital video link)

 

AUTHORIZATIONS & RELEASES

AUTHORIZATION OF EMERGENCY MEDICAL CARE: I hereby authorize the staff and director, representing Balance Dance Studios to give consent for any and all necessary emergency medical care for me or any dancer I am enrolling with Balance Dance Studios, while in the custody of Balance Dance Studios’ personnel. I also hold Balance Dance Studios and any other BALANCE DANCE STUDIOS personnel harmless in such an event. I have provided or will provide details of any noteworthy medical conditions my dancer may have.

 

PHOTO/MEDIA/EMAIL RELEASE: I give Balance Dance Studios the absolute right and permission to use my child’s photograph(s) in its promotional materials and publicity efforts. I understand that the photograph(s) may be used in a publication, print ad, direct-mail piece, electronic media (e.g. video, Internet), or other form of promotion. I release Balance Dance Studios, the photographer, their offices, employees, agents, and designees from liability for any violation of any personal or proprietary right I may have in connection with such use. Additionally, I will make no monetary or other claim against Balance Dance Studios for the use of the photograph(s)/video(s). Additionally, I am aware and consent to the use of password protected webcam online access to my child’s dance studio used only for the purposes of family viewing of dance sessions. Balance Dance Studios does not share clients’ personal information with any other company or organization outside of Balance Dance Studios’ owned entities. Balance Dance Studios uses client email address provided at the time of registration as a means to communicate important studio details, including but not limited to, studio closures, account related communication, studio related events and news. I provide Balance Dance Studios permission to utilize my email in the above-mentioned ways.

 

ASSUMPTION OF RISK, WAIVER OF LIABILITY AND INDEMNIFICATION AGREEMENT: I am aware that dancing, and the exercises associated with it, can place stress on the body, and carry with it the risk of physical injury. On behalf of my child and myself (and if I am no longer a minor, on my own behalf), I assume the risk and agree that Balance Dance Studios shall not be liable in any way for injuries sustained during attendance at Balance Dance Studios or any of its related functions. Student or Guardian/Parent of Student understand and acknowledge that Balance Dance Studios is not insurers of Student’s behavior, actions or participation in the program/classes, and that Balance Dance Studios assumes no liability whatsoever for personal injuries or property damages to Student or to third persons arising out of participation in the program activities, classes, or any activities related thereto. Student or Guardian/Parent hereby agree to release, waive, covenant not to sue, indemnify and hold harmless Balance Dance Studios, its owners/directors, teachers, employees, or the owners of the location at 4544 S Lamar Blvd, Austin, TX 78745 (Bldg. 200 & 300), from any and all liability, claims, demands, judgments, actions, executions and causes of action whatsoever. I UNDERSTAND THAT I AM WAIVING MY RIGHT TO TAKE LEGAL ACTION INCLUDING FILING A LAWSUIT FOR PERSONAL INJURIES TO MY CHILD(REN) AND/OR MYSELF.

 

Text messaging: I agree to opt in and receive text messages and responsibility for any cost associated for text messaging. Text opt in is provided at the time of setting up registration in online portal. You can reach out to the front desk to receive the text message opt in link. If I do not receive text messaging, I understand that I may miss urgent messages or reminders. (these will also be sent out via email).

HANDBOOK: I have read and agree with/ to follow all items outlined in the student handbook found at http://bit.ly/BDShandbook

Withdraw Policies

Dropping a class or withdrawing:   In order to terminate enrollment or drop a class, you must complete the online withdrawal form at least 7 days prior to the 1st of the month in which you wish to withdraw: http://www.balancedancestudios.com/studio-withdraw-form/. Monthly billing will continue until Balance Dance Studios receives notice via form above. No exceptions will be made to this withdrawal policy.

 

 

 2019-20 Fall/Spring Registration Fees and Discounts

  Registration Fee   $50
  Sibling Registration Fee   $10
  Sibling Tuition Discount   5%
  Recital Costume Fee   $65-$75
  Single/Family Recital Performance Fee (includes recital video link)   $70/$80
     

Fall / Spring Pricing 2019-2020

Hours Per Week Cost Per Month
45m-1 $80
1.5 $105
2 $155
2.5 $175
3 $210
3.5 $240
4 $265
4.5 $285
5 $305
5.5 $315
6 $330
6.5 $340
7-10.5 $350
11-14.5 $360
15 $370

* Additional hours over 15 will be billed at a rate of $5/half hour of class.